Deposits

Deposits are typically completed on the last business day of the week (Fridays) every week, and include cash and checks received locally at the schools.  Local districts first enter the information associated with their deposits, and then transfer the physical objects to TCOE where they are processed and brought to the county.  

All checks received at districts should be immediately be entered and sent for processing, within the week they were received.

Stale checks incur a processing fee of $10 from the bank and represent a significant burden of time for processing at TCOE.  District cooperation in making sure checks are immediately completed in their deposits and sent to TCOE is greatly appreciated.

Questions?  Need access to Training Materials?

Send an email to April Fiermonte, Internal Business, using your district issued email account

Apportionments/Countywide Grants

Booking of local, state, and federal apportionments is automatically performed by the TCOE Business office, and includes, but is not limited to:

• K-12 Principal Apportionments
• Most Federal Title Funds
• Lottery
• Taxes
• Interest
• Unique One-Time Funds (ESSER Grants, etc).

Funds received should reflect in the balances of the school fiscal software (ESCAPE) within 48 business hours of receipt at County, outside of high volume periods. 

Scheduled Reimbursements (G5 and other)

Some funds must be scheduled for EFT reimbursement by districts, at the discretion of the LEA Business Manager (REAP/Indian Ed/Youthbuild/Etc).  As a reminder, the TCOE business office must be notified of all LEA scheduled deposits as soon as they are made.  

• Forward a copy of all Grant Award Notifications (GANs) to: Cindy, April, and Nonny
• Forward a copy of all payment receipts/schedules (from G5, or other payment portals) to: Cindy, April, and Nonny
• Funds scheduled without notification may take significantly longer to book and create a difficult burden for TCOE to identify.  TCOE cannot guarantee the receipt of funds without timely notification and backup materials.

Questions?  Need access to Training Materials?

Send an email to Nonny David, Business Svcs. Admin., or Cindy Blanchard, Chief Business Official, using your district issued email account

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